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| PRESENTS...The Most User Friendly Free Accounting & Inventory Software...ICEBERGO |
On Log-in with the right Admin password 12345 the accounting software opens up with the Form KEYBOARD
The main items on the KEYBOARD can be listed as below:
• PURCHASE
• SALES
• RECEIPTS
• PAYMENT
• LEDGER
• STATEMENT
• ADMIN
Now, let us go through the above mentioned items one by one...
PURCHASE - Available in the Free Accounting Software Version.
On clicking the PURCHASE button the PURCHASE REGISTER form opens up, this form serves as a Purchase
Register, where Purchase Orders can be made or Purchase Invoice registered, In order to register a
Purchase, A Vendor / Supplier account should be created and the Purchasing materials added.
In order to register a Vendor / Supplier click on the VENDORS button on the bottom of the form, The
CONTACTS form will open up, click on the ADD button to add a new Vendor / Supplier or select a Vendor /
Supplier name and click on the Edit button to edit an already registered Vendor / Supplier. The Contact form
can also be used as a Contact Management Solution.
In order to register Materials, click on the MATERIALS button on the bottom of the form, the MATERIALS
form will open up. Click on the ADD button to add new Material or select a Material and click on the Edit
button to edit an already registered Material.
In the MATERIAL REGISTER form Combo fields like Category, brand, location etc, will require item to be
added before the items can be selected in the Combo fields. Just click on the button with the field names on
the left of these fields to add a new item to the combo fields.
Returning to the PURCHASE REGISTER, Select Vendor / Supplier in the Vendor ID field and continue with
entering data in all the other fields such as
Date Date of Purchase
No. Purchase Order Number
Vendor Ref. Vendors / Suppliers Quotation ref. etc.
Bill nO. Purchase Bill Number, if Purchase bill is entered
bD Purchase Bill Date, if Purchase bill is entered.
Notes. Notes if any
Tr. Type of Purchase Transaction, Cash, Credit etc.
After entering data in all the above fields, press tab or enter to come down to the Subform, where the
Material details are to be entered. Select the Material Code from the Combo field and all other details of the
materials will be auto filled, enter the Purchase quantity and tab on to the next field to select the next
material code. Select and enter all materials required with their respective ordering quantity.
The details in the Tax % (T%), Discount % (D%) and Cost field can be edited and changed to meet
requirements directly without going into the Materials form.
After entering all the Materials and their required quantities click on REFRESH button, and then click on the
Job or Local button in the Purchase Order section on the Ribbon (A collection of button on the top portion of
the Program) to preview and print Job or Local Purchase Order.
If you have entered a Purchase Bill and do not need a Purchase Order, click on the PURCHASE LOG button
on the right side of the PURCHASE REGISTER Form to preview and print a Purchase log.
The PURCHASE REGISTER Form and the Ribbon contains some other reports, the details of which are as
below:
Location - PURCHASE REGISTER FORM:
DAILY PURCHASE (report) Returns the total daily purchase of the day
Location - RIBBON:
SERACH (form) Returns all material details for Search including stock, price etc.
PURCHASE (form) Returns all the Purchase made todate
UNDELIVERED (form) Returns all the undelivered materials todate
VENDOR (form) Returns the monthly purchase from each vendor / supplier for each year
GRV (report) Returns the Goods Receipt Voucher.
It is important to note that all materials purchased from the MATERIAL REGISTER will be added to stock only
when the materials are marked as delivered, this can be done by ticking the Delivered (Del) field on the left
side of the Subform which is also the first field (column) of the form.
In order to edit an already entered Purchase, Select the Purchase Order in the black coloured combo box on
the top right of the PURCHASE REGISTER form and click on Edit, this will open up the selected Purchase
Order or Purchase bill for editing.
After a Purchase Order or Purchase Bill is finalized the Purchase can be signed and locked for further editing
by Signing the Purchase Order, this can be done by following the path KEYBOARD > ADMIN > Sign Purchase
Orders, The Signing process can be done only by a User who has access to the Admin Tab on the Keyboard,
Instruction on how to add Users and assign permission will be discussed later in this document.
Click HERE to enter our online tutorial to further discuss on the PURCHASE REGISTER.
SALES - Available in the Free Accounting Software Version.
On clicking the SALES button the SALES REGISTER form opens up, this form serves as a SALES Register,
where sales invoices can be made, In order to make a sale, A Customer account should be created,
In order to register a Customer click on the CUSTOMERS button on the bottom of the form, The CONTACTS
form will open up, click on the ADD button to add a new Customer or select a Customer name and click on the
Edit button to edit an already registered Customer, The Contact form is the same form used to register
Vendor / Supplier earlier and can also be used as a Contact Management Solution.
Returning to the SALES REGISTER, Select Customer in the Customer ID field and continue with entering data
in all the other fields such as
Date Date of Sales
No. Invoice Number
Ref/Others. Customer LPO ref. etc.
Notes. Notes if any
Sm. Name of Salesman
Tr. Type of Purchase Transaction, Cash, Credit etc.
After entering data in all the above fields, press tab or enter to come down to the Subform, where the
Material details are to be entered. Select the Material Code from the Combo field and all other details of the
materials will be auto filled, enter the sales quantity and tab on to the next field to select the next material
code. Select and enter all materials required with their respective ordering quantity.
Ticking the Deduct column will change the invoice amount into minus amount transforming the invoice into a
Credit Note. The details in the Tax % (T%), Discount % (D%) and Price field can be edited and changed to
meet requirements directly without going into the Materials form.
After entering all the Materials and their required quantities click on REFRESH button, and then click on any
of the required invoice buttons on the SALES REGISTER FORM or on the Ribbon (A collection of button on
the top portion of the Program) to preview and print the Sales Invoice required. Materials will not be
available for sales if the Stock is zero or less than zero.
The SALES REGISTER Form and the Ribbon contains some other reports, the details of which are as below:
Location - SALES REGISTER FORM:
DAILY SALES (report) Returns the total daily sales of the day
TRANSACTIONS (report) Returns all the transactions for the day
Location - RIBBON:
SERACH (form) Returns all material details for Search including stock, price etc.
SALES (form) Returns all the sales made todate
UNDELIVERED (form) Returns all the undelivered materials todate
For all the other reports on the SALES REGISTER Form and ribbon, the caption on the Report is self
explanatory.
Click HERE to enter our online tutorial to further discuss on the SALES REGISTER.
RECEIPTS - Available in the Free Accounting Software Version.
On clicking the RECEIPTS button the RECEIPT REGISTER form opens up, Accounts Receivable is made easier
and dealt with in this form.
Select the name of the Customer from which money is received in the Received From combo field on the top
left of the RECEIPT REGISTER Form and tab on to enter the Amount, Remarks and proceed to the subform.
All the invoices made through the SALES REGISTER will be available in the subform, select the invoice against
which money is received and fill in the Book and Receipt column with the mode of receipt and amount
received respectively.
The RECEIPT REGISTER Form and the Ribbon contains reports, the details of which are as below:
Location - RECEIPT REGISTER FORM:
COMPLETE (report) Returns the complete Statement of Receivables for the selected customer
PENDING (report) Returns the pending Statement of Receivables for the selected customer
DETAILS (report) Returns the details of all receipts from customers
Location - RIBBON:
VOUCHER Small (report) Returns the receipt voucher in A5 Size
VOUCHER Large (report) Returns the receipt voucher in A4 Size
Click HERE to enter our online tutorial to further discuss on the RECEIPTS REGISTER.
PAYMENT - Available in the Free Accounting Software Version.
On clicking the PAYMENT button the PAYMENT REGISTER form opens up, Accounts Payable is made easier
and dealt with in this form.
Select the name of the Vendor / Supplier to which money is paid in the Paid To combo field on the top left of
the PAYMENT REGISTER Form and tab on to enter the Amount, Remarks and proceed to the subform.
All the Purchase Orders / Purchase Invoice made or entered through the PURCHASE REGISTER will be
available in the subform, select the order / invoice against which the payment is made and fill in the Book and
Payments column with the mode of payment and amount paid respectively.
The PAYMENT REGISTER Form and the Ribbon contains reports, the details of which are as below:
Location - PAYMENT REGISTER FORM:
COMPLETE (report) Returns the complete Statement of Payables for the selected customer
PENDING (report) Returns the pending Statement of Payables for the selected customer
DETAILS (report) Returns the details of all payments to vendors / suppliers
Location - RIBBON:
VOUCHER Small (report) Returns the payment voucher in A5 Size
VOUCHER Large (report) Returns the payment voucher in A4 Size
For all the other reports on the ribbon of RECEIPT REGISTER & PAYMENT REGISTER, the caption on the
Report is self explanatory.
Click HERE to enter our online tutorial to further discuss on the PAYMENT REGISTER.
LEDGER - Available in the Free Accounting Software Version.
On clicking the LEDGER button the GENERAL LEDGERS form opens up, expenses and other incomes related
to the business are recorded and accounted through this form.
Enter the date of the transaction in the box on the extreme left and tab on to proceed to the subform where
the details of expenses or incomes are entered.
Select the respective account head from the Code Combo box and proceed to enter the particulars, nature
of transaction and amount in their respective fields’ viz. Particulars, Book, Income or Expense.
The GENERAL LEDGER Form and the Ribbon contains reports, the details of which are as below
Location – GENERAL LEDGER FORM:
ACCOUNT BALANCE (report) Returns the summary of all Account Heads (Salary, Rent, etc.)
BOOK BALANCE (report) Returns the summary of all Book Heads (Cash, Bank, etc.)
DAILY JOURNAL (report) Returns the transaction journal for the day
Location - RIBBON:
VOUCHER Small (report) Returns the journal voucher in A5 Size
VOUCHER Large (report) Returns the journal voucher in A4 Size
VOUCHER List (report) Returns the list of journal vouchers
New Account Heads and Book Heads can be registered by clicking on the Account Register and Book Register
buttons on the bottom of the GENERAL LEDGERS Form.
Click HERE to enter our online tutorial to further discuss on GENERAL LEDGERS.
STATEMENT - Available in the Free Accounting Software Version.
On clicking the STATEMENT button the STATEMENTS & REPORTS form opens up, this form contains a variety
of reports which can be accessed by clicking on their respective buttons; the reports on the Form are as
below:
ITEM LIST
PRICE LIST
STOCK UPDATE
STOCK RE-ORDER
SALES STATEMENT
PURCHASE STATEMENT
SALES TAX
PURCHASE TAX
DAY BOOK & YEAR BOOK
Click HERE to enter our online tutorial to further discuss on STATEMENTS & REPORTS.
ADMIN - Available in the Free Accounting Software Version.
On clicking the ADMIN button the ADMINISTRATION form opens up, this is the form where new user
accounts are created, click on ADD USER and fill in the required fields to add new user. Existing users and
their permissions can be edited by selecting the user in the box on the bottom right and clicking on the OPEN
button.
The ADMIN form also provides links to open signature forms where sales invoice, purchase orders, receipt
vouchers, payment vouchers and journal vouchers can be signed to restrict further editing by users other
than with Admin Access.
Click HERE to enter our online tutorial to further discuss on ADMINISTRATION.
Now download and enjoy our Free Accounting Software and for more discussions..>
Tags: Free Inventory Software, Free Book keeping Software, Free Invoicing Software, Free Billing Software.
The main items on the KEYBOARD can be listed as below:
• PURCHASE
• SALES
• RECEIPTS
• PAYMENT
• LEDGER
• STATEMENT
• ADMIN
Now, let us go through the above mentioned items one by one...
PURCHASE - Available in the Free Accounting Software Version.
On clicking the PURCHASE button the PURCHASE REGISTER form opens up, this form serves as a Purchase
Register, where Purchase Orders can be made or Purchase Invoice registered, In order to register a
Purchase, A Vendor / Supplier account should be created and the Purchasing materials added.
In order to register a Vendor / Supplier click on the VENDORS button on the bottom of the form, The
CONTACTS form will open up, click on the ADD button to add a new Vendor / Supplier or select a Vendor /
Supplier name and click on the Edit button to edit an already registered Vendor / Supplier. The Contact form
can also be used as a Contact Management Solution.
In order to register Materials, click on the MATERIALS button on the bottom of the form, the MATERIALS
form will open up. Click on the ADD button to add new Material or select a Material and click on the Edit
button to edit an already registered Material.
In the MATERIAL REGISTER form Combo fields like Category, brand, location etc, will require item to be
added before the items can be selected in the Combo fields. Just click on the button with the field names on
the left of these fields to add a new item to the combo fields.
Returning to the PURCHASE REGISTER, Select Vendor / Supplier in the Vendor ID field and continue with
entering data in all the other fields such as
Date Date of Purchase
No. Purchase Order Number
Vendor Ref. Vendors / Suppliers Quotation ref. etc.
Bill nO. Purchase Bill Number, if Purchase bill is entered
bD Purchase Bill Date, if Purchase bill is entered.
Notes. Notes if any
Tr. Type of Purchase Transaction, Cash, Credit etc.
After entering data in all the above fields, press tab or enter to come down to the Subform, where the
Material details are to be entered. Select the Material Code from the Combo field and all other details of the
materials will be auto filled, enter the Purchase quantity and tab on to the next field to select the next
material code. Select and enter all materials required with their respective ordering quantity.
The details in the Tax % (T%), Discount % (D%) and Cost field can be edited and changed to meet
requirements directly without going into the Materials form.
After entering all the Materials and their required quantities click on REFRESH button, and then click on the
Job or Local button in the Purchase Order section on the Ribbon (A collection of button on the top portion of
the Program) to preview and print Job or Local Purchase Order.
If you have entered a Purchase Bill and do not need a Purchase Order, click on the PURCHASE LOG button
on the right side of the PURCHASE REGISTER Form to preview and print a Purchase log.
The PURCHASE REGISTER Form and the Ribbon contains some other reports, the details of which are as
below:
Location - PURCHASE REGISTER FORM:
DAILY PURCHASE (report) Returns the total daily purchase of the day
Location - RIBBON:
SERACH (form) Returns all material details for Search including stock, price etc.
PURCHASE (form) Returns all the Purchase made todate
UNDELIVERED (form) Returns all the undelivered materials todate
VENDOR (form) Returns the monthly purchase from each vendor / supplier for each year
GRV (report) Returns the Goods Receipt Voucher.
It is important to note that all materials purchased from the MATERIAL REGISTER will be added to stock only
when the materials are marked as delivered, this can be done by ticking the Delivered (Del) field on the left
side of the Subform which is also the first field (column) of the form.
In order to edit an already entered Purchase, Select the Purchase Order in the black coloured combo box on
the top right of the PURCHASE REGISTER form and click on Edit, this will open up the selected Purchase
Order or Purchase bill for editing.
After a Purchase Order or Purchase Bill is finalized the Purchase can be signed and locked for further editing
by Signing the Purchase Order, this can be done by following the path KEYBOARD > ADMIN > Sign Purchase
Orders, The Signing process can be done only by a User who has access to the Admin Tab on the Keyboard,
Instruction on how to add Users and assign permission will be discussed later in this document.
Click HERE to enter our online tutorial to further discuss on the PURCHASE REGISTER.
SALES - Available in the Free Accounting Software Version.
On clicking the SALES button the SALES REGISTER form opens up, this form serves as a SALES Register,
where sales invoices can be made, In order to make a sale, A Customer account should be created,
In order to register a Customer click on the CUSTOMERS button on the bottom of the form, The CONTACTS
form will open up, click on the ADD button to add a new Customer or select a Customer name and click on the
Edit button to edit an already registered Customer, The Contact form is the same form used to register
Vendor / Supplier earlier and can also be used as a Contact Management Solution.
Returning to the SALES REGISTER, Select Customer in the Customer ID field and continue with entering data
in all the other fields such as
Date Date of Sales
No. Invoice Number
Ref/Others. Customer LPO ref. etc.
Notes. Notes if any
Sm. Name of Salesman
Tr. Type of Purchase Transaction, Cash, Credit etc.
After entering data in all the above fields, press tab or enter to come down to the Subform, where the
Material details are to be entered. Select the Material Code from the Combo field and all other details of the
materials will be auto filled, enter the sales quantity and tab on to the next field to select the next material
code. Select and enter all materials required with their respective ordering quantity.
Ticking the Deduct column will change the invoice amount into minus amount transforming the invoice into a
Credit Note. The details in the Tax % (T%), Discount % (D%) and Price field can be edited and changed to
meet requirements directly without going into the Materials form.
After entering all the Materials and their required quantities click on REFRESH button, and then click on any
of the required invoice buttons on the SALES REGISTER FORM or on the Ribbon (A collection of button on
the top portion of the Program) to preview and print the Sales Invoice required. Materials will not be
available for sales if the Stock is zero or less than zero.
The SALES REGISTER Form and the Ribbon contains some other reports, the details of which are as below:
Location - SALES REGISTER FORM:
DAILY SALES (report) Returns the total daily sales of the day
TRANSACTIONS (report) Returns all the transactions for the day
Location - RIBBON:
SERACH (form) Returns all material details for Search including stock, price etc.
SALES (form) Returns all the sales made todate
UNDELIVERED (form) Returns all the undelivered materials todate
For all the other reports on the SALES REGISTER Form and ribbon, the caption on the Report is self
explanatory.
Click HERE to enter our online tutorial to further discuss on the SALES REGISTER.
RECEIPTS - Available in the Free Accounting Software Version.
On clicking the RECEIPTS button the RECEIPT REGISTER form opens up, Accounts Receivable is made easier
and dealt with in this form.
Select the name of the Customer from which money is received in the Received From combo field on the top
left of the RECEIPT REGISTER Form and tab on to enter the Amount, Remarks and proceed to the subform.
All the invoices made through the SALES REGISTER will be available in the subform, select the invoice against
which money is received and fill in the Book and Receipt column with the mode of receipt and amount
received respectively.
The RECEIPT REGISTER Form and the Ribbon contains reports, the details of which are as below:
Location - RECEIPT REGISTER FORM:
COMPLETE (report) Returns the complete Statement of Receivables for the selected customer
PENDING (report) Returns the pending Statement of Receivables for the selected customer
DETAILS (report) Returns the details of all receipts from customers
Location - RIBBON:
VOUCHER Small (report) Returns the receipt voucher in A5 Size
VOUCHER Large (report) Returns the receipt voucher in A4 Size
Click HERE to enter our online tutorial to further discuss on the RECEIPTS REGISTER.
PAYMENT - Available in the Free Accounting Software Version.
On clicking the PAYMENT button the PAYMENT REGISTER form opens up, Accounts Payable is made easier
and dealt with in this form.
Select the name of the Vendor / Supplier to which money is paid in the Paid To combo field on the top left of
the PAYMENT REGISTER Form and tab on to enter the Amount, Remarks and proceed to the subform.
All the Purchase Orders / Purchase Invoice made or entered through the PURCHASE REGISTER will be
available in the subform, select the order / invoice against which the payment is made and fill in the Book and
Payments column with the mode of payment and amount paid respectively.
The PAYMENT REGISTER Form and the Ribbon contains reports, the details of which are as below:
Location - PAYMENT REGISTER FORM:
COMPLETE (report) Returns the complete Statement of Payables for the selected customer
PENDING (report) Returns the pending Statement of Payables for the selected customer
DETAILS (report) Returns the details of all payments to vendors / suppliers
Location - RIBBON:
VOUCHER Small (report) Returns the payment voucher in A5 Size
VOUCHER Large (report) Returns the payment voucher in A4 Size
For all the other reports on the ribbon of RECEIPT REGISTER & PAYMENT REGISTER, the caption on the
Report is self explanatory.
Click HERE to enter our online tutorial to further discuss on the PAYMENT REGISTER.
LEDGER - Available in the Free Accounting Software Version.
On clicking the LEDGER button the GENERAL LEDGERS form opens up, expenses and other incomes related
to the business are recorded and accounted through this form.
Enter the date of the transaction in the box on the extreme left and tab on to proceed to the subform where
the details of expenses or incomes are entered.
Select the respective account head from the Code Combo box and proceed to enter the particulars, nature
of transaction and amount in their respective fields’ viz. Particulars, Book, Income or Expense.
The GENERAL LEDGER Form and the Ribbon contains reports, the details of which are as below
Location – GENERAL LEDGER FORM:
ACCOUNT BALANCE (report) Returns the summary of all Account Heads (Salary, Rent, etc.)
BOOK BALANCE (report) Returns the summary of all Book Heads (Cash, Bank, etc.)
DAILY JOURNAL (report) Returns the transaction journal for the day
Location - RIBBON:
VOUCHER Small (report) Returns the journal voucher in A5 Size
VOUCHER Large (report) Returns the journal voucher in A4 Size
VOUCHER List (report) Returns the list of journal vouchers
New Account Heads and Book Heads can be registered by clicking on the Account Register and Book Register
buttons on the bottom of the GENERAL LEDGERS Form.
Click HERE to enter our online tutorial to further discuss on GENERAL LEDGERS.
STATEMENT - Available in the Free Accounting Software Version.
On clicking the STATEMENT button the STATEMENTS & REPORTS form opens up, this form contains a variety
of reports which can be accessed by clicking on their respective buttons; the reports on the Form are as
below:
ITEM LIST
PRICE LIST
STOCK UPDATE
STOCK RE-ORDER
SALES STATEMENT
PURCHASE STATEMENT
SALES TAX
PURCHASE TAX
DAY BOOK & YEAR BOOK
Click HERE to enter our online tutorial to further discuss on STATEMENTS & REPORTS.
ADMIN - Available in the Free Accounting Software Version.
On clicking the ADMIN button the ADMINISTRATION form opens up, this is the form where new user
accounts are created, click on ADD USER and fill in the required fields to add new user. Existing users and
their permissions can be edited by selecting the user in the box on the bottom right and clicking on the OPEN
button.
The ADMIN form also provides links to open signature forms where sales invoice, purchase orders, receipt
vouchers, payment vouchers and journal vouchers can be signed to restrict further editing by users other
than with Admin Access.
Click HERE to enter our online tutorial to further discuss on ADMINISTRATION.
Now download and enjoy our Free Accounting Software and for more discussions..>
Tags: Free Inventory Software, Free Book keeping Software, Free Invoicing Software, Free Billing Software.
| Read below on how to use our Software and Click on image to view Screenshots |
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